No matter what kind of business you own, it is true that every company or corporation needs to process different types of documents every day. From invitation cards to share certificates and invoices, all of these papers need the seal or stamp of your company to be processed. Thus, company seals and company stamps are crucial tools that you need to properly process all of your important documents. Hence, it will be better if you know the procedure of how to create a stamp.
Deciding what your organization needs between a company stamp and a company seal can be a really challenging task if you don’t know the differences between these two, along with their roles. So, let us discuss the importance and differences between these two important tools, known as the company seal and company stamp.
Irish registered companies are needed to have a company seal by law as instructed in the Companies Act 2014. They are used to leave an embossment of the company on their official papers, like statutory documents, deeds, and share certificates. While a company stamp is not essential, they are usually preferred by companies or organizations to leave a professional mark on their documents quickly that do not need a company seal.
While most Irish businesses think both company seal and company stamp as essential tools, they are different from each other and are needed for different types of tasks.
What is a Company stamp?
A company stamp is usually not a legal tool, but it can play a significant role in simplifying your company or office-related tasks. A company stamp that is self-inking can help a lot in leaving a mark of professionalism on important documents that don’t need a legal and embossed company seal. Thus, many organizations use various types of company stamps for various types of tasks.
You can try to order a round stamp or company stamp with the logo of your company, as this can be used as a great tool for marketing and branding purposes. For instance, if your company organizes a draw or a contest and the prize is sourced from a 3rd party supplier like a gift voucher, you can give your company stamp on the voucher so that the customer will remember who has given them the gift.
What is a Company seal?
A company seal, also called a “Common Seal,” needs to be acquired by all Irish companies according to the Companies Act 2014. A company seal is usually a round seal that has a 38mm round face and can fit up to 50 characters. However, an official company seal needs to include the information stated below in an organized and neat way:
● The type of the company (an abbreviation like LTD instead of LIMITED can be better).
● The registered name of the business (same as registered with the CRO).
When can you use a company seal?
A company seal is mainly used by the Directors of a Company, the Company Secretary, the Board of Directors, or those who are authorized by the Directors of the company. The details regarding the use of a company seal are usually stated within the Constitution of the company (previously known as Memorandum and Articles of Association). An embossment of the company seal can be used to approve different types of important official documents, such as contracts, deeds, director’s meeting minutes, and many more.
Read More: Create stamp for your business and company
Different types of Company seals
There are mainly two types of company seals:
Desk Seals: These are seals that have sleek and heavy-duty designs preferred by some specific professionals like Notary Publics. These seals are used on the heavier grade of paper or are used more often than other types of company seals. These seals don’t need to be assembled, and a desk seal is usually displayed on a shelf or desk.
Pliers Seals: These are portable and lightweight when collapsed flat inside the accompanying wallet or envelope. The seal can be compressed with ease by hand while assembling to leave a clear mark on near about 100gsm paper.
Why should you get a company seal?
There are many ways in which a company or corporate seal can be beneficial for your business. Such as:
● A company seal can add another protective layer that can prevent fraud. Creating a company seal that is fully customized makes it tough for others to imitate, and hence, you can easily protect your important documents and identity.
● You may need your company seal; in some specific circumstances like opening a bank account.
● A company seal or embosser is a professional, memorable, and appreciated aspect of your important company certificates and documents.
Therefore, whenever you need to use a company seal or round seal and a company stamp, you need to know the differences between them and their uses to run your business in the easiest way possible.
